Administrative Assistant

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The Geneva-based International Committee of the Red Cross (ICRC) is a humanitarian organization that provides protection and assistance to people affected by armed conflict and other situations of violence. Our institution employs more than 20,000 staff and is present in 80 countries. The ICRC Regional Delegation in Pretoria is looking for a suitable candidate to fill the following vacancy:

Administrative Assistant

Description of the role:
 
The incumbent performs the following activities within the department
 
Event Organization:
Responsible for the management of all events held by the delegation.
Identify the departments requirements and expectations for the event.
Visa Invitation letters for event participants
Send welcome letter with information to participants
Rent additional equipment for events when required
Arrange transport (Busses & Shuttles) for events when required
Organize catering for events when required
Receives feedback from events held
All other related tasks
Forensic Department:
Develops relationships with forensic equipment suppliers, orders equipment and supplies to maintain Pretoria delegation’s stock, while also liaising and coordinates with Forensic staff in other African delegations and managing orders with Logistics.
Contributes to networking and maintains contact spreadsheets and sponsorship databases for the African Forensic Team, including LinkedIn recruitment.
Supports forensics with annual budget drafting and monitors expenses.
Profile – Minimum required qualification & experience:
National DiplomaEquivalent qualification in Administration management.
3-5 years’ experience in administrative role.
Excellent command in English
Computer proficiency in MS Word, MS PowerPoint and MS Excel
We are looking for someone who is methodical, precise, responsible, rigorous, organized with good organizational skills, with a good sense of teamwork, initiative and respect for ICRC values.
 
We offer interesting, rewarding work in humanitarian and international environment.
 
Please submit your application: CV, cover letter, copies of diplomas / certificates by electronic mail with the mention in the subject “application to the Role” to [email protected]
 
Only application with all required documentation will be considered.
 
Only short-listed candidates will be contacted. The last date for receiving application is 03 May 2020. Start Date: to be defined.

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