The National University of Lesotho invites applications from suitably qualified candidates for the post listed below.
POST NO. 0240: ADMINISTRATIVE ASSISTANT (AA)
DEPARTMENT: ACADEMIC OFFICE
JOB SUMMARY:
The Administrative Assistant provides administrative support to the varying administrative and academic units of the University. This is an entry point position for University administration.
DUTIES AND RESPONSIBILITIES:
1.1 Performs and monitors administrative activities, ensuring compliance with administrative procedures, policies, rules, regulations and statutes;
1.2 Reviews the efficiency of administrative procedures within the service units and recommends improvements;
1.3 Services a variety of Boards, Committees and Commissions of the University as required;
1.4 Services where and when necessary student support services including admissions, registration, records, examinations and graduation;
1.5 Supports the work of all administrative units, faculties and institutes in procuring, storing and providing records to relevant bodies of the University;
1.6 Maintains confidentiality, security, and safety of office documents;
1.7 Manages physical and electronic records in collaboration with the relevant supervisors;
KNOWLEDGE, SKILLS AND ABILITIES:
2.1 Knowledge of administrative functions necessary to support the operations of the University;
2.2 Competence in the use of computers for the maintenance of student data, customer information, and/or similar office activities;
2.3 Ability to prepare reports, memoranda and correspondence related to work assignments;
2.4 Ability to determine the need to revise procedures and instructions and to draft changes;
2.5 Ability to assess work situations accurately and to take prompt, effective action;
2.6 Ability to compute mathematic data required for management decisions;
2.7 Good oral and writing skills;
2.8 Ability to maintain good working relationships with others ;
2.9 Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies and make corrections.
MINIMUM QUALIFICATIONS AND REQUIREMENTS:
A Bachelor’s degree in Administration/Management Sciences, Education, Law or any related field.
Remuneration:
The University offers salaries and other benefits commensurate with qualifications and experience.
Type of employment:
Permanent and pensionable
Information Required from Candidates:
(a) Application letters should state relevant qualifications and experience and provide additional information that will assist the University to determine the candidate’s suitability for the position.
(b) Applicants should quote the post number applied for.
(c) Provide current CV’s (including telephone, telefax and e-mail).
(d) Provide names and contact details of three (3) professional referees current or previous Employers, Lead Consultants or Project Managers.
(e) Comprehensive curriculum vitae, certified copies of educational certificates and transcripts.
(f) Application letters should bear signatures.
(g) Incomplete applications will not be considered.
Closing date for receiving full applications is 7th February, 2020.
Applications should be hand delivered, or send by post to:
Director – Human Resources
National University of Lesotho
P.O. Roma 180
LESOTHO
DISCLAIMER: If you do not receive any response within three months after the closing date, you must consider your application unsuccessful.