| Job Title | Administration Officer |
| Company | Higher Life Foundation |
| Reporting To | Country Manager |
| Job Type Classification | Long Term Contract |
| Location – Country | Lesotho |
| Location – Town / City | Maseru |
| Job Purpose | An opportunity has arisen within Higherlife Foundation for suitably qualified persons. The successful candidate will be responsible for the provision of administrative support to all functions within the Lesotho Social Business Unit (SBU) and being the liaison person with service providers supporting the administration section. The successful candidate will be based in Maseru, Lesotho |
| Qualifications and Experience | • A degree in Administration or equivalent • 2 to 4 years’ experience in a similar or related environment. • Excellent organising and problem solving skills • Be adaptable and able to meet deadlines on assignments, multi skilled & able to interact at senior level. • Strong skills in negotiating, relationship building, problem solving, and timely problem escalation. • Excellent written and oral communication skills • Excellent time management and organizational skills. |
| Key Result Areas | • Manages the procurement process for the SBU in liaison with the Accountant • Facilitates logistical support for all HLF visitors/ guests in liaison with the Country Manager • Ensures all SBU vehicles are in compliance with the relevant regulations such as licensing • Coordinate arrangements for meetings, visits, workshops and conferences, related to projects. • Ensures office supplies and consumables are kept at optimum levels. • Manages the Lesotho SBU Office petty cash in liaison with the Accountant • Manages travel arrangements for SBU staff and beneficiaries • Facilitates payments for hotel bills according to agreed OLAs and Invoices authorized in compliance with Travel and subsistence policy • Maintains an up-to-date Asset register for the SBU office • Inspects business facilities and equipment and oversees the renovation and or maintenance of facilities and equipment • Facilitates the payment of rates, utilities and services for all properties both leased and owned • Prepares maintenance requisitions and submits to Procurement department for payment processing • Ensures that all preventative maintenance is done as per schedule to avoid disruption to operations. • Monitors utility bill levels and ensures timely payment of rentals and utility bills • Prepares creditors payments documentation and submit to the Accountant for review • Acts as the SBU’s safety Health and Environmental (SHE) Champion |
Closing date: 2019/06/11
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