COMPUTER BUSINESS SOLUTIONS
Job Title: Administration Officer
PURPOSE OF THE ROLE
- Supervise and coordinate administrative support functions to enhance organizational effectiveness, communication, safety, and efficient day-to-day operations.
- Implement long-term planning and process improvements, aligning administrative functions with the organization’s goals.
KEY RESPONSIBILITIES
- Office Management and Coordination
- Administrative Support Supervision
- Policy Development and Compliance
- Vehicle and Fleet Management
- Budgeting and Cost Control Assistance
- Insurance Policy Oversight
- Financial and Administrative Reporting
DUTIES
- Supervise and lead the administrative team.
- Assist in developing, reviewing, and enforcing office policies and procedures to improve efficiency and maintain operational consistency.
- Support the budget preparation process, monitor budget adherence, and assist with financial report preparation as required.
- Oversee insurance policies and ensure the office adheres to company policies, laws, and regulations.
- Provide administrative support to project teams and departments, by handling documentation and coordinating resources.
- Oversee the allocation, inventory, and inspection of IT assets & office equipment, including office space.
- Manage vendor contracts, ensure timely payments, and handle office-related financial transactions.
- Schedule room use, report equipment faults, arrange maintenance, and manage vehicle maintenance and movement.
- Provide support to senior management and staff, handle staff queries, and produce administrative and electronic records reports.
- Order and manage office supplies, oversee parking allocation, and prepare requisitions for necessary purchases and services.
CORE COMPETENCIES
- Good communication skills, analytical and problem solving
- Proficiency in Office Applications
- Effective time management
- Good customer service
- Ability to handle pressure
- Good judgement and interpersonal skills
- High attention to detail and accuracy
- Multitasking ability
- Strong sense of urgency and initiative
QUALIFICATIONS
- A Bachelor’s Degree in Business Administration or a related field
- At least 3 years’ experience in an administration role
HOW TO APPLY
Interested candidates should forward an application letter, CV, certified copies of certificates & transcripts (please attach them as one document) to:
📧 [email protected]
Email subject should be: ADMINISTRATION OFFICER
NB: NO HARD COPIES WILL BE ACCEPTED
Deadline for submission: 23rd May 2025
NOTE: Only shortlisted candidates will be contacted. If you have not heard from us within 5 working days after the deadline, please consider your application unsuccessful.