Ngodwana Mill
ADMINISTRATION ASSISTANT: PAPER (Grade 12)
Sappi Ngodwana Mill seeks to place a suitably qualified Administration Assistant for Paper Department to provide an effective administration and support function to the line manager.
REPORTING TO the Head of Department
MAIN RESPONSIBILITIES
- View daily calendar activities and discuss with line manager
- View daily e-mails and prioritise as per line manager boundaries set and agreed
- Schedule meetings
- Plan daily, weekly and monthly activities/events
- Update reports and circulate on time
- Coordinate events (small projects, VIP visits, Mill review, departmental functions, etc.)
- Manage notice boards and general information
- Manage stationery
- Manage store requisitions
- Coordinate and perform the management travel arrangements
- Perform minute taking in meetings as required
- Complete the relevant HR forms and information when required
- Complete service acceptance on SAP
- Perform time management in the department
- Assist with costing and budgets
- Draw BW reports when required
- Raise PM Notifications
- Raise RFS (request for services)
- Direct purchase requisitions to the various responsible persons
- Maintain BBS data input
- Ensure required computer skills in place to deliver effective and professional service to line manager
- Ensure multi skilling of own role to ensure capacity when an employee is away from the office
- Evacuation drills
- Conduct BBS observations on a monthly basis
- Apply cleaning and organising practices in area of responsibility (5 S )
- Raise SHEQ deviations and SHEQ tasks as required
- Ensure portable electrical registers are completed
KEY COMPETENCIES / SKILLS
- Project Management
- Communication
- Problem solving and analysis
REQUIRED MINIMUM QUALIFICATIONS / EXPERIENCE
- Grade 12
- NQF Level 5 Certificate Administration will be advantageous
- 3 Years’ Experience in Administration
Closing date for applications: 03 June 2019
How to Apply? Please click on one of the buttons below. If you encounter any issue while applying contact your HR contact .
Feel free to visit our website for further information www.sappi.com
Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Should you not have been contacted within 14 days of the closing date of this advert, please consider your application unsuccessful.