What you can expect
The administration assistant will provide full admin support to the general management to ensure the smooth running of the branch. Core responsibilities will include:
- Goods receipting for PRP goods received at the branch where needed
- Ice-boxing relevant documents to AP for all direct and indirect procurement
- Issuing stock for demo’s, training & mixing room where needed
- Ensuring 100% POD retrieval, follow up & escalate if needed any outstanding POD’s
- Ensuring all filing is done in an alphabetical order, that all filing is 100% up to date & files clearly labelled
- Sending all documents required with SWE
- Ensuring that the G4S register is kept up to date
- Sending bank batch register to Credit controllers (Except for Parow & PE where the Credit controller is on site.)
- Consolidating BMW delivery notes for month end sending to BMW. (Toyota – Durban included)
- All relevant reports completed on time with excellent quality
- Responsible for improved processes & procedures within area of responsibility
- Involvement with all inventory counts
- Controlling of Temp invoice register
- Double check all temp invoices processed to ensure accuracy as well as ensuring that the SAP invoice number appears on the temp invoice
- Ensuring that the correct order reason is entered on the manual GRV or FOC document and correctly entered in SAP
- Check that all required signatures for approval in accordance to the authorization policy is in place before processing
What we expect
- Completed Grade 12 qualification
- Experience in Administration for at least 2 years
- Candidate must be fluent in English (written and spoken)
- Computer Literacy required (MS Office & SAP)
We offer
Responsibility from day one in a challenging work environment and on-the-job training as part of a committed team. Competitive compensation including attractive benefits as well as excellent career opportunities in an international company.
BASF is an equal opportunity employer which we embrace diversity and the principles of employment equity.
Closing date for applications: 15th November 2019