Baylor College of Medicine Children’s Foundation Lesotho invites applications from suitably qualified candidates to fill the following position tenable under AFGHS Baylor Lesotho Project.
Position
Administration Officer
Location: Maseru
Number of Positions: 1
Overview:
Reporting to the Senior Admin Officer, the Admin Officer will be responsible for effective and efficient coordination and administration of day-to-day office operations.
Duties and Responsibilities
Responsibilities include, but are not limited to, the following:
- Provide overall administrative support to all AFGHS team.
- Administer logistical planning and execution of events such as meetings, workshops, conferences, seminars, launches, etc.
- Maintain a filing system and file relevant documents.
- Perform office management tasks as necessary, including answering the telephone, emails and mail management.
- Assist in the preparation of expense claims.
- Conduct asset counts, processing and recording of the fixed assets register.
- Reconcile the fixed asset register.
- Oversee and manage AFGHS travel processes and procedures.
- Advise staff members on any visa requirements and/or work permits.
- Ensure all travel risks are identified and mitigated and reconcile all travel advances.
- Be responsible for the upkeep of AFGHS offices and facilities.
- Ensure that office equipment is in perfect working condition.
- Manage AFGHS contracts such as office leases and cleaning, etc.
- Administer office expenditure, including telephone and related accounts.
- Manage procurement of operational items to enable efficient operation and timely payment of invoices.
- Facilitate the efficient provision of general administrative support to other departments in areas such as communication, transport, resource availability and allocation, and other needs as they may arise.
- Be responsible for the maintenance of administrative service agreements/contracts and the invoice tracker.
- Liaise with other departments in ensuring timely requesting, attainment, dispensation and tracking of supplies, stationery and protective clothing, e.g. advance requests and reconciliations.
- Be responsible for requesting and receiving assets, tagging, allocation, conducting physical verification and updating the register.
- Perform any other duties as directed by the Administration.
Educational Qualifications, Work Experience, Skills and Key Competencies
- Degree in Business Administration/Public Administration or any related qualification in Social Sciences; a degree in a relevant qualification is preferred.
- Minimum of five (5) years of work experience in a similar role within project administration.
- Three (3) years of experience with a USAID-funded organisation would be ideal.
- Proven knowledge of USAID rules and regulations is ideal.
- Proficient in Microsoft Office.
- Logistical planning experience and organising travel and conferences is required.
- Knowledge of office administration.
- Strong interpersonal skills; excellent organisational, planning and communication skills.
- Proactive and have great attention to detail.
- Ability to work under pressure with minimal supervision.
- Good interpersonal skills.
- Analytical skills.
- Computer programming skills.
How to Apply
Interested Basotho candidates who meet the criteria must email application letters including CVs, certified copies of identity documents, qualifications and three work-related referees with contact details. One referee should be from the current supervisor/employer.
All applications must be emailed to [email protected] on or before Friday, 6 November 2026, at 12:00 hrs.
Please include “Administration Officer Application” in the subject line of your email.
Applications are to be submitted through the email provided only. No hard copies will be accepted. Late applications will not be considered. Failure to comply with the above directions will result in the application being disqualified.
BCMCFL reserves the right to leave an advertised position unfilled if no suitable candidate is identified. Only shortlisted candidates will be contacted.