Purpose
The job holder will be responsible for maintaining transactions in the firm’s client and office bank accounts and ensuring that the proper processes are followed to ensure Solicitor’s Regulation Authority (SRA) Accounts Rules & Anti-Money Laundering (AML) compliance.
Key Performance Areas and Accountabilities
Accounts Payable Administration
- Continuous monitoring of the Accounts Payable inbox and scanning of supplier invoices into Chrome River within agreed timeframes.
- Review of invoices and staff expense claims within Chrome River to ensure accurate information has been captured and the appropriate coding and narrative has been entered.
- Preparation of payment runs to the firm’s staff and third party suppliers.
- Duplicate item checking, chasing outstanding pending items and investigating and resolving exceptions in the batch import process from Chrome River to Elite.
- Maintenance of supplier data.
Reconciliations and Query Resolution
- Reconciliation of supplier statements and management of key supplier relationships.
- Dealing with ad-hoc queries from both suppliers and the firm’s staff and partners.
Requirements Profile
Education
- Grade 12 or equivalent (NQF 4) – Required
- BCom / National Diploma or other relevant qualification in a related field (NQF 6/7) – Required
Mental & Environmental / Legal Requirements
- Must be able to handle pressure, setbacks and a high level of stress
- Must be able to work to deadlines
- Must be able to maintain strict adherence to confidentiality policies
- Must have clear criminal and credit records
Experience
- 1 – 2 years’ experience in a similar function at Operational level – Required
- 1 – 2 years’ experience working on financial systems at Operational level – Required
System Skills
- MS Office – Intermediate to Advanced (Required)
- MS Excel – Advanced (Required)
- Elite 3E or other Law firm financial management systems – Beginner to Intermediate (Preferred)
Knowledge and Skills
- Knowledge of a centralised/ shared services environment
- Excellent oral and written communication skills
- Strong organisational, administrative and time management skills
- Strong commercial and financial awareness
- Advanced knowledge of Excel
- Attention to detail
Behavioral Competencies
- Ability to handle queries efficiently with diplomacy and tact
- Ability to follow instructions precisely
- Adapting and responding to change
- Strong work ethic with an inherent sense of urgency
- Delivering results and meeting business expectations
- Working with others
- Delivering through others
- Detail oriented
- Ability to work with all levels within an organisation
Additional Considerations
- Applicants must be South African citizens or have a valid South African work permit
- Preference will be given to Employment Equity candidates
- Preference will be given to candidates who are living with a disability
If you have not had any response from us within 21 days of the closing date, please consider your application unsuccessful.
Hogan Lovells Services (South Africa) Limited (Incorporated in England) is an equal opportunity employer. All positions are placed in accordance with the Company’s Employment Equity Plan.
“Your application and all personal information provided herein is protected under the Protection of Personal Information Act (4 of 2013), hereinafter referred to as the “Act”.
Hogan Lovells Services (South Africa) Limited (Incorporated in England), with its head offices at 140 West Street in Sandton, Johannesburg , is collecting this information to enable us to facilitate your application and /or assess your suitability for the advertised position. This information will be used for this purpose only and disposed of thereafter. Where shortlisted, your information will be retained for a period of 12 months and disposed of immediately thereafter if you are unsuccessful in your application. Where employment is offered, it will be retained as part of your employee portfolio and secured accordingly. This information is given to us, by you, voluntarily and of your own free will. If you do not wish to provide us with this information, are unable to do so, or object to it being used, it will result in the disqualification of your application. In the course of the recruitment process, and for matters related to your application only, we may share your information with selected third parties. You have the right to access this information while in our possession and make corrections if necessary. You have the right to lodge a complaint via email with the office of the Information Regulator, at [email protected] , if you are unhappy with the manner in which we deal with your information.
By submitting your application, you hereby declare your understanding of the aforementioned information and consent to the processing of your information in accordance with the Act, as well as the processing of any further personal information requested by us in the future including but not limited to, banking details, criminal history and credit reports /financial history information.”