Accounts Payable Administrator

To provide an extensive Accounts Payable Administration service to internal and external stakeholder’s i.e. Suppliers and the business. Efficiently ensuring that suppliers are paid on time and all accounts payable processes are adhered to.
Payment of Creditors( Local and Foreign)

• Validate creditors’ documents (i.e. invoices, orders, delivery notes, employee expense claims and credit card reports are properly authorized by relevant personnel as per Company Policies and Procedures).

• Request invoices and statements from suppliers for matching and reconciliations.

• Send invoices to DART for TCS to process

• Match invoices to PO’s in Rascal and Oracle Systems

• Complete supplier reconciliation

• Follow up and escalate queries with suppliers and internal stakeholders.

• Process and Load EFTs to bank systems.

• Disburses Petty Cash by verifying documentation and recording entries

• Apply payments where applicable

• Prepare and submit payments as per agreed payment terms with the supplier and Accounts Payable team deadlines.

• Submit all payments to bank signatories for release

• File documents a per policy

• Prepare AP related journals as necessary

Creditors Reports

• Prepare GL reconciliations

• Prepare sub ledger reviews

• Review all AP related reports and follow up on items over 30 days

• Submit supplier listings indicating account status

• Generate and save month end AP reports for entity and I/C use.2.6

3+ years of Accounts Payable experience

Proficiency in English :Writing Speaking and Reading

Diploma in Accounting/ progress towards a financial degree preferred

Must be well organized and a self-starter

Must be able to follow standard filing procedures

MS Office knowledge preferable (Excel )

Ability to interact with internal and external stakeholders in a professional manner

Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeline

Ability to accommodate flexibility with regards to working hours in consideration of the time zones of the entities CBS supports.

Attention to detail

Deadline driven

Assist stakeholders

Liaise with 3rd parties to ensure continuous communication to facilitate process flow

Attend to Header error corrections where applicable

Send out EC daily updates to entities where possible

Advise treasury and entity of payments due vs bank account balances

Assist with documentation and information retrieval for stakeholders