MINISTRY OF LOCAL GOVERNMENT, CHIEFTAINSHIP, HOME AFFAIRS AND POLICE
EXTERNAL CIRCULAR NOTICE NO. 20 OF 2025
Ref: LGS/CIR/2
Applications are invited from suitably qualified local candidates for the following position:
POSITION: Accounts Clerk
Grade: One (3)
Professional Category: Administration
Division/Branch/Department: Finance Department
Location: Local Authorities (Community Councils)
Responsible To: Community Council Secretary
Job Description
Under the general supervision of the Community Council Secretary and direct supervision of the Senior Accountant, the incumbent is responsible for compiling payment vouchers, maintaining accounting records and registers, and collecting council revenue and other public monies.
Main Duties
1. Compiling Payment Vouchers
1.1 Compiles payment vouchers for salary or wages payments.
1.2 Compiles payment vouchers for supplier payments.
Purpose: To enhance timely payment of suppliers and staff.
2. Writing Up Accounting Records and Maintaining Cashbook and Registers
2.1 Balances the cashbook and stamp register.
2.2 Rectifies any shortages in cash or stamps.
2.3 Ensures that books of accounts are correctly maintained and up to date.
2.4 Files accounting documents and related correspondence.
2.5 Produces, when required by the Council or Finance Manager, all accounting books and records.
Purpose: To ensure proper accounting recordkeeping and maintenance of cashbooks.
3. Collecting Council Revenue and Other Public Monies
3.1 Collects all revenue from Council projects.
3.2 Collects range management fees.
Purpose: To ensure proper collection of revenue and public funds.
Job Specification
Minimum Qualification:
- C.O.S.C / G.C.E / IGCSE / LGCSE
Knowledge, Skills, and Attitude:
- Strong accounting skills.
- Good communication skills.
Applications accompanied by certified copies of educational certificates and transcripts should be handed or delivered to the Human Resources Office, Fourth Floor, Post Office Building, Level 4, not later than 28 November 2025.