ROLE PURPOSE:
To assist the Group and Holdings Financial Manager in managing the financial processes. This will be achieved by driving the Aspen values: Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.
KEY PERFORMANCE AREAS:
MONTHLY
CREDITORS
Capturing of the following timeously with supporting documentation and ensure that it has been approved in line with the Framework:
- Supplier invoices
- Expense claims
- Travel invoices
- Creditor’s reconciliations:
- Preparation and payment of monthly creditor reconciliations within agreed payment terms
- All queries are followed up & resolved in the shortest possible timeframe
- Payments:
- Paying of all creditors inclusive of travel suppliers
- Selecting supplier reconciliations for payment
- Selecting expense claims for payment
- Obtaining relevant signatory reviews
- Loading onto SAP/FNB
- Ensuring that payments are made and released with no delays
- Attending to supplier/EA queries
- Suppliers/EA’s are updated as to the progress of their payments
FOREIGN PAYMENTS
- Loading and vetting of all Inwards and Outward payments onto E-forex
- Loading of vendors on the e-forex platform
- Receipting of inward payments
- Obtaining relevant signatory reviews
- Timeous submission to the bank
- Ensure all BOP related transactions are processed
CREDIT CARDS
- Timeous processing of all credit card transactions in respect of the various cardholders
- Consult with the FNB credit card division on a quarterly basis to ensure that contact details for the cardholders are always up to date
- Ensure that credit cards are obtained for new qualifying employees
- Ensure that credit cards are returned and closed for all terminated qualifying employees
- Required form to be completed for new and returned cards inclusive of renewed cards
PETTY CASH
- Full Petty Cash procedure for both local and foreign cash including reconciliation of the physical cash to the GL
COMPLETION OF GENERAL LEDGER RECONCILIATIONS
- Petty Cash
- Balancing of the creditors sub-ledger to the creditors general ledger
- Other adhoc recons
- Generation of our cash position and liquidity forecast
- Preparation of relevant monthly tax schedules
- Preparation & processing of forex transfers utilizing the services of Bidvest Bank
- Preparation of quarterly BBBEE analysis
- Preparation of month end accruals
- GRNI – ensuring that no purchase orders older than 2 months to exist in GRINYA
- Monitoring of ‘payments durban’ inclusive of certain checks being done prior to handing over to creditors
ADHOC:
- Assistance with projects as they arise
- Sort out any queries as they arise
- Answer any queries and questions of external auditors re year end
- Assist with putting processes in place to clear all audit issues
EDUCATION QUALIFICATIONS AND EXPERIENCE:
- Degree/Diploma in Accounting or relevant qualification or experience
- Accounting Degree/Diploma
- 5-7 Years’ Experience in a relevant environment
- Previous experience within an SAP environment is preferable
- Previous experience in the pharmaceutical or similar industry is very desirable
- Experience in implementing financial controls
- Experience in implementing new systems
SKILLS AND ATTRIBUTES:
- Must have excellent communication skills and have the ability to communicate professionally on financial issues
- Mature, resilient, assertive and someone with unquestionable integrity
- Highly numerical with great attention to detail and deadline driven
- Ability to interact with all levels of staff
- Able to work under pressure – a calm, organized approach and ability to prioritize
- A self-starter with a high degree of analytical rigor
- Excellent time management
- Excel Knowledge
- Ability to work overtime during critical periods
KNOWLEDGE:
- Excellent understanding of Tax legislation; IFRS; variance analysis; technical & economic knowledge of forecasting and planning systems.
- Sound experience in financial management.
- Computer literate – Advanced in MS Excel, MS Word and a fully integrated computer system e.g. ORACLE, Baan, SAP, Management Information systems etc.
- Knowledge of pharmaceutical business.
ASPEN COMPETENCIES:
Business
- Results orientated
- Planning and organisational skills
- Strategic planning
- Global thinking
- Entrepreneurial thinking
- Leadership
- Teamwork
- Problem-solving and good judgment
- Responsibility & Accountability
People
- Team player
- Value people
- Cross-cultural skills
- Team management
- Perseverance and tenacity
- Writing skills
- Presentation skills
- Leadership
- Credibility
- Pragmatic
Self
- Passion
- Curiosity / learning agility
- High standards
- Technical / professional knowledge
- Industry knowledge
- Personal responsibility
- Honesty
- Ethical conduct
Aspen is committed to the principles of equal employment opportunity. Preference will be given to applicants from designated groups through a fair recruitment and selection process in line with Aspen’s Transformation Agenda.
Internal Applicants must inform their direct line managers of their application. Applications must be completed using an Aspen email address.