Office Manager

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Who We Are

Panagora Group is a rapidly expanding woman-owned small business providing novel solutions in health, development and learning. Panagora Group believes that focusing on novel and integrated approaches to health and development will yield the best long-term results. Panagora Group has an established office in Pretoria, South Africa and is looking for a creative, results-focused self-starter who can deliver under pressure and work collaboratively as part of a team.


Background

Panagora South Africa has a Collaboration and Learning Hub that supports the USAID/South Africa Health Office’s with Expert Technical Services. This includes two activities, Technical Support Services (TSS) and Monitoring, Evaluation, Research and Learning (MERL), both of which augment and build USAID capacity to help meet objectives for its HIV and TB programs.


Job Summary & Responsibilities

The Office Manager provides day-to-day management and logistical support for our Collaboration and Learning Hub, a vibrant space of 650 m2 hosting multiple meetings every day. Under the direction of our Human Resource and Contracts Manager, the Office Manager ensures efficient office operations— managing the reception, scheduling and coordinating logistics for meetings and events, supporting other office administrative functions, and supervising our General Assistant.


Principle duties and responsibilities:

  • Manage office reception ensuring visitors are properly greeted and hosted
  • Manage office space usage by including scheduling meetings and events, as well as ensuring seamless services, including IT, supplies, and catering
  • Manage office supplies including replacement ordering and overall control
  • Maintain Innovation Hub look and feel
  • Help troubleshoot office IT issues
  • Provide other operations, administrative, and recruitment support as required
  • Supervise General Assistant

This will be a full-time position, based in Pretoria, South Africa for the period of July 2019 – May 31 2021

  • Bachelor’s degree in business, administration or other relevant field; or equivalent experience
  • 5-7 years of relevant work experience
  • Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters
  • Demonstrated organization, planning, time-management, and problem-solving skills
  • Strong ability to communicate clearly and concisely in English, both verbally and in writing
  • Ability to work collaboratively and independently in a complex and diverse organization
  • Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
  • Strong IT and computer skills, e.g., ability to troubleshoot IT usage and competency in all Microsoft Office Suite applications
  • A self-starter with high energy and a positive attitude willing to problem-solve and tackle a variety of challenges

Panagora Group is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices.

Apply here!

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