Accounting and Administration Officer at Catholic Cathedral of Our Lady of Victories, Maseru

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CATHOLIC CATHEDRAL OF OUR LADY OF VICTORIES

APPLICATIONS ARE HEREBY INVITED FOR A POSITION OF ACCOUNTING AND ADMINISTRATION OFFICER

CLOSING DATE FRIDAY, 29TH MARCH 2019

1. BACKGROUND 
The Catholic Cathedral of Our Lady of Victories (OLV), commonly known as Mofumahali Oa Tlholo, is the Roman Catholic parish. It is located near the main traffic circle in Maseru. It is run by the Administrator, assisted by the Pastoral Parish Council. 
The Cathedral of OLV is looking for an innovative, hardworking and self-motivated Catholic faithful for a position of Accounting and Administration Officer (AAO). 
Applications, accompanied by CVs, MUST be e-mailed to [email protected], not later than Friday, 29 March 2019. 
2. REPORTING TO: 
Office Manager 
3. TENURE OF OFFICE: 
Twenty-four (24) months contract, which runs from the day of assumption of duty, and which is subject to renewal, based on good performance and availability of funds. 
4. DUTIES AND RESPONSIBILITIES: 
4.1 BOOK-KEEPING AND ACCOUNTING: 
1. Keeping of proper books of account for the income, expenses, assets and liabilities. 
一 2. Keeping of proper analysis cash receipt books in respect of each of: i. General cash receipts; 
一 ii. Rent, parking fees and other fees and levies for property and facilities; and 
一 iii. Cash receipts for projects and special-purpose programmes. 
一 
一 3. Keeping of proper analysis cheque payments books in respect of each of: i. General cheque/bank payments; 
一 ii. Cheque/bank payments relating to rented property, grounds, premises and facilities; and 
一 iii. Cheque/bank payments relating to projects and special-purpose programmes. 
一 
一 4. Keeping of proper analysis petty cash disbursement book. 
一 5. Keeping of proper analysis cash receipt books and analysis cheque/bank payments books in respect of any bank account and/or investment account held with any bank and/or financial institution by OLV. 
一 6. Preparation of monthly bank reconciliation statements with respect to: i. Bank Account relating to general cash receipts and general cheque/bank payments; 
一 ii. Bank Account relating to rented property, grounds, premises and facilities; 
一 iii. Bank Account relating to projects and special-purpose programmes; and 
一 iv. Any bank account and/or investment account held with any bank and/or financial institution by OLV. 

一 7. Keeping of other proper books of account such as, but not limited to: i. Sales Journal and Debtors Ledger for renting of the Cathedral Hall and House; and 
一 ii. Sales journal and debtors ledger for other rented property, grounds, premises and facilities. 
一 
一 8. Keeping of other proper books of account such as, but not limited to: i. Purchases Journal and Creditors Ledger for all suppliers who provide goods and services on credit. 
一 
一 9. Keeping of proper General Ledger in relation to income, expenses, assets and liabilities. 
一 10. Keep proper asset register. 
一 11. Safe custody of assets, including accountable documents. 
一 12. Safe-keeping of the books of account. 
一 13. Prepare for and facilitate periodic audit of the annual financial statements. 
一 14. Maintenance of the Chart of Accounts. 
一 15. Any other book-keeping and accounting related duties that may be assigned from time to time.

4.2 FINANCIAL MANAGEMENT 
1. In collaboration with and at the direction of the Office Manager, through the Finance Committee, assist in sourcing funds for the ordinary operations, projects and special-purpose programmes. 
2. Preparation of daily cash balances report in respect of: i. Bank Account relating to general cash receipts and general cheque/bank payments; 
ii. Bank Account relating to rented property, grounds, premises and facilities; 
iii. Bank Account relating to projects and special-purpose programmes; 
iv. Any bank account and/or investment account held with any bank and/or financial institution by OLV; and 
v. Petty Cash.

3. Any other finance related duties that may be assigned from time to time.

4.3 PROCUREMENT AND OTHER ADMINISTRATIVE ASSIGNMENTS 
1. Supervise the Office Assistant. 
2. Carrying out procurement functions such as: i. Sourcing/seeking of supplier quotations (minimum of three in all cases), raising of purchase requisition notes (PRN); 
ii. Seeking of quotations; 
iii. Preparation of supplier selection reports for approval by the Office Manager; 
iv. Raising of purchase orders (PO); and

3. Prepare reports about performance of suppliers. 
4. Any other administrative, managerial and supervisory duties that may be assigned from time to time.

5. QUALIFICATIONS AND EXPERIENCE 
a) A General Accountant (GA) with a minimum of two years’ relevant experience; or

b) A Bachelor of Commerce Degree, with Accounting as a major, or equivalent Bachelor’s Degree and one-year relevant experience. 
c) Good knowledge of MS Office, especially MS Excel Spreadsheet, MS Word and Access. 
d) Knowledge of any accounting package is an added advantage. 
e) Experience in office practice and management is also an added advantage.

6. OTHER REQUIREMENTS 
a) Practicing and committed Catholics in good standing is ESSENTIAL. 
b) Good interpersonal skills and ability to serve people with respect. 
c) Numerical capability 
d) Ability to work under pressure and meet deadlines. 
e) Attention to details.

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